For any outdoor event, festival, mass gathering etc. to run safely, it is essential that there is suitable and sufficient pre-planning on behalf of all stakeholders involved. This should result in the production of an Event Management Plan.
As part of the Event Management Plan, you must conduct a fire safety risk assessment. This will enable you to identify hazards and take actions necessary to reduce the risk to anyone attending your event or venue. Some hazards will predominately be the same in all types of premises; however, there may be some hazards unique to open air events and venues.
Some of the areas you should consider are (this list is not exhaustive and in no particular order):
- Housekeeping and waste management
- Catering facilities
- Special hazards posed by concessions, exhibitors or displays
- Dangerous substances, storage, display and use
- Equipment and machinery, including generators
- Fuel and LPG handling and storage
- Electrical safety
- Managing construction assembly and alterations
- Restricting the spread of fire and smoke
- Vehicles and vehicle movements
- Camping, including the use of barbecues or fire pits
- Fireworks, flying lanterns or similar
- Additional risks faced by people with special needs
To assist you with this process, the National Fire Chiefs Council has developed a number of guidance documents and templates to enable a consistent approach to information giving, gathering, planning and recording, including:
- Event Organisers Checklist
- Food Concessions Fire Risk Assessment
- Traders Fire Risk Assessment
- Temporary Structures Fire Risk Assessment
- Semi-permanent Tented Structures
These can all be viewed and downloaded from www.nationalfirechiefs.org.uk/Event-safety
These templates have been produced primarily for use by small and medium sized food concessions, traders and market stall holders to help them fulfil their obligations under the Regulatory Reform (Fire Safety) Order 2005. Provision of these templates does not preclude the use of other risk assessment tools in order to provide a suitable and sufficient risk assessment. In addition, they may not be suitable for larger scale structures or operations which may require a more detailed risk assessment to be undertaken.
The responsibility for producing a suitable and sufficient fire risk assessment rests with the ‘responsible person’ as defined by the Regulatory Reform (Fire Safety) Order 2005. Dorset & Wiltshire Fire and Rescue Service and the National Fire Chiefs Council accept no responsibility for the suitability of any completed risk assessments produced using these templates.